Administrative Assistant

DBM Group is an Irvine based company that’s been a figurehead of hyper-targeted marketing and advertising for more than 20 years. Our agency offers customizable products, services, and data analytics to Fortune 500+ brands with client retention rates that are downright excellent – bringing home results that speak for themselves. And, it turns out they give awards for exciting, respectful, and rewarding work environments with DBM being recognized as Top Places To Work In Orange County in 2021! All of this paired with exemplary customer service results in a work environment that, well, works.

Right now, our team is growing and we are looking for an Administrative Assistant! So, our hiring committee has come up with a few must-haves: 1-2 years administrative experience, excellent attention to detail, verbal and written communication skills, and the ability to prioritize your projects while staying consistent with ongoing responsibilities. This position works closely with our Sales, Production, Creative and Account teams so expect some cross-departmental training as well. Throw in a positive attitude and we’re in business.
If this rings your bell, make our team a dream and apply today!

Why DBM Group

We offer competitive salaries and compensation. There’s no penny-pinching here: full medical benefits paid by company, 401K with matching, flex spending medical account, life insurance, extensive vacation policy and much more (like an onsite gym)!

DBM is a resourceful, creative, and respectful organization, but above all we value our employees and fostering their career objectives. If this is sounding like destiny calling, then reach out as soon as possible and show us what you’ve got.

To apply, click here to submit your resume.

Responsibilities

Lead and assist on projects as assigned by the Sales, Production, Creative, Accounting and Client Strategy/Account teams

• Responsible for reporting and tracking weekly sales
• Supporting the sales team with generating admin/client reports, market or competitor research, sending media kits to existing/prospective clients
• Maintaining a monthly budget, track costs, creating purchase orders and reordering office expenses
• Update spreadsheets, databases, and inventories
• Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities
• General administrative duties such as managing the office vendors, maintenance requests, restocking supplies, keeping the kitchen clean, front desk coverage, and answering phones
• Managing the company’s mail, post office boxes and incoming and outgoing packages
• Assist in the organizing of promotional events, quarterly company events and traditional or digital campaigns and attend them to facilitate their success.
• Oversee event preparation including registration, facility setup, catering.
• Make trade show and travel arrangements for the Sales Team and managers

What we're looking for

Highly motivated, organized individual who is able to work effectively and efficiently with minimal supervision

• Thrive in a creative, strategic, and entrepreneurial environment
• Ability to work with multiple departments
• Strong written and verbal communication skills, attention to detail, professional phone skills and personable over the phone
• Ability to multi-task and adapt to an ever-changing environment
• Determination to complete and follow through with projects
• Proficiency in MS Office required
• 1-2 years’ administrative experience required